Site Operations and Safety Coordinator

Summary Job Description

The Site Operations and Safety Coordinator is responsible for managing and overseeing site facility operations and site safety practices across all the organization's locations to ensure a beautiful, functional and safe environment for all employees, volunteers, and visitors. This position reports to the Vice President for Quality Improvement and Compliance.

The coordinator will provide centralized support and supervision to the on-site teams responsible for managing daily facility and fleet operations and lead the implementation and oversite of site safety practices. The coordinator will serve as the primary point of contact for all site safety-related matters and foster a proactive safety culture across all locations.

This position offers a full-time, 35-hour-per-week in person work schedule and is based in Little Flower’s Brooklyn or Wading River office. The role requires extensive travel to Little Flower’s Wading River campus and New York City, including the affiliated organization’s locations in Queens and Brooklyn, and other business-related locations when needed. From time to time, this position requires work outside of normally scheduled working hours.

About Little Flower

Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.

Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.

Principle Responsibilities

• Supervision of Facilities Managers: Provide support and supervision of all on-site facilities managers responsible for providing the day-to-day on-site management and maintenance of all facilities and fleet ensuring all work is completed efficiently and to a high standard.
• Safety and Compliance: Develop, implement, and monitor safety and security procedures, emergency response plans, and regular drills to ensure compliance with all federal, state, and local health, safety, and building codes and regulations (e.g., OSHA standards).
• Project Management: In collaboration with program leads and site-specific facility managers, coordinate and manage site or safety related initiatives, renovation, and space planning projects, from procurement to installation, while minimizing disruption to daily operations.
• Communication and Collaboration: Ensure timely communication of important site specific or safety related communications, including urgent weather-related notices. Regularly collaborate with programs to identify ways to improve site safety, functionality or beauty to best support organizational operations.
• Budgeting and Financial Management: Collaborate with leadership and facilities managers to prepare and manage the annual facilities budgets, track expenses, and forecast future needs and capital improvement projects.
• Sustainability Initiatives: Monitor facility energy usage and recommend and implement sustainable practices to reduce environmental impact and operating costs.

Required Qualifications and Experience

• Experience: Minimum of 3-5 years of experience in project management, facilities management, building operations, or a related field, preferably within a non-profit or similar environment.
• Technical Knowledge: Knowledge of building systems, maintenance procedures, and general repair work (e.g., painting, minor plumbing, electrical) is preferred. Understanding of/or ability to learn federal, state, and local safety regulations.
• Problem-Solving: Excellent problem-solving and decision-making skills to address issues promptly and effectively, including 24/7 response to urgent emergencies.
• Communication: Exceptional communication and interpersonal skills, with the ability to work collaboratively with diverse staff, vendors, and stakeholders.
• Organizational Skills: Strong organizational and time management abilities, with a keen eye for detail and the capacity to manage multiple projects and changing priorities simultaneously.
• Technology Proficiency: Proficient in using databases, Microsoft Office Suite, and other related technologies to project manage, maintainrecords and track work orders.
• Physical Demands: Ability to perform physical tasks such as walking, standing for extended periods, and occasionally lifting up to 50 pounds.
• Licenses/Certifications: A valid driver's license and clean driving record are required. A professional certification (e.g., Certified Facility Manager (CFM) credential, OSHA 30-hour certification) is a plus.

Travel Requirements

This position offers a full-time, in-person schedule and is based in Brooklyn, NY or Wading River, NY and requires extensive travel to Wading River and New York City, and other locations when needed.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.

Diversity, Equity, Inclusion and Belonging Statement

With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.

Accessibility

Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.

Equal Employment Opportunity Statement

Little Flower Children and Family Services of New York provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.