Privacy Policy

Governing Law: Province of Ontario, Canada & PIPEDA

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you access or use this job board platform (the “Platform”).
By accessing or using the Platform, you consent to the collection and use of your information as described below.

1. Scope of This Privacy Policy

This Policy applies to:

  • Job seekers

  • Employers and recruiters

  • Users browsing the Platform

  • Any individual submitting personal information through forms, applications, job postings, or communications

This Policy complies with the Personal Information Protection and Electronic Documents Act (PIPEDA), Canada’s federal privacy law for private-sector organizations.

2. What Personal Information We Collect

We collect only the information necessary to operate and improve the Platform. This may include:

2.1 Information You Provide Directly

  • Name

  • Email address

  • Phone number (optional)

  • Resume/CV content

  • Employment history

  • Job preferences and qualifications

  • Company/employer details

  • Job postings and job descriptions

  • Billing or payment information (if applicable)

  • Messages or communications sent through the Platform

2.2 Automatically Collected Information

  • IP address

  • Browser type and device information

  • Date/time of visits

  • Pages viewed

  • Cookies, analytics data, and session tracking

  • Approximate geographic region (not precise location)

2.3 Information from Third Parties (Optional)

If you link or sign in through a third party (e.g., LinkedIn):

  • Profile information you choose to share

  • Public professional data

  • Email address associated with that service

Permission is always requested before such data is accessed.

3. How We Use Personal Information

We use personal information only for purposes considered reasonable and necessary under PIPEDA, including:

3.1 Platform Functionality

  • Creating and managing user accounts

  • Displaying resumes or job postings

  • Matching job seekers to job opportunities

  • Allowing communication between job seekers and employers

  • Managing billing (if applicable)

3.2 Operational Needs

  • Improving the Platform and its features

  • Monitoring system security and preventing fraud

  • Debugging and troubleshooting

  • Website analytics and performance optimization

3.3 Communications

  • Sending notifications about job postings

  • Responding to inquiries

  • Platform updates and service-related messages
    (We do not send marketing emails without consent.)

4. How We Share Personal Information

We do not sell personal information.

We may share personal information only in the following circumstances:

4.1 With Employers (Job Seeker-Initiated)

If you apply for a job or make your profile visible to employers, you authorize us to share:

  • Resume/CV

  • Contact information

  • Application details

  • Any other information you upload for job applications

4.2 With Service Providers

We may share limited information with trusted third-party vendors that support our operations, such as:

  • Website hosting and storage

  • Payment processors

  • Email service providers

  • Analytics tools (e.g., Google Analytics)

These providers must follow strict privacy and confidentiality obligations.

4.3 Legal Requirements

We may disclose information where required by:

  • Law or regulation

  • Court order or subpoena

  • Requests from law enforcement

  • To prevent fraud, security threats, or illegal activity

5. Consent

By providing personal information, you consent to:

  • its collection,

  • its use for reasonable and disclosed purposes,

  • and its disclosure as outlined in this Policy.

You may withdraw consent at any time (see Section 10), subject to legal or contractual restrictions.

6. Cookies & Online Tracking

We use cookies and analytics tools for:

  • remembering login sessions

  • improving user experience

  • monitoring website performance

  • security and fraud prevention

You can disable cookies in your browser, but some features may not function properly.

7. How We Protect Personal Information

We take reasonable safeguards to protect your information, including:

  • Encrypted data transmission (SSL/HTTPS)

  • Access controls and authentication

  • Secure data storage

  • Regular software updates and security monitoring

  • Limited internal access based on need-to-know

However, no online service can guarantee absolute security.

8. Data Retention

We retain personal information only as long as necessary for:

  • the purposes it was collected for,

  • legal compliance,

  • security,

  • and legitimate business needs.

Upon request, we will delete or anonymize your personal information unless legal obligations require otherwise.

9. Your Rights Under PIPEDA

Users have the right to:

9.1 Access Your Information

You may request:

  • what information we hold about you

  • how it has been used

  • to whom it has been disclosed (if applicable)

9.2 Correct Your Information

You may ask us to update or correct incomplete or inaccurate information.

9.3 Withdraw Consent

You may request deletion of your account or personal data, except where retention is required by law.

9.4 File a Complaint

You may file a privacy complaint with:
Office of the Privacy Commissioner of Canada (OPC)
https://www.priv.gc.ca

10. How to Request Access, Correction, or Deletion

You may contact us at any time to:

  • delete your account

  • update personal information

  • request copies of your data

  • withdraw consent

  • ask privacy-related questions

Contact Email: [Insert your preferred contact email]
Subject Line: “Privacy Request”

We will respond within 30 days, as required under PIPEDA.

11. International Data Transfers

If data is processed outside Canada (e.g., U.S.-based hosting), it may be subject to foreign laws.
We ensure third-party providers follow comparable privacy protections.

12. Children’s Privacy

The Platform is not intended for individuals under 16 years of age.
We do not knowingly collect information from minors.

If a minor’s data is found, it will be deleted promptly.

13. Changes to This Privacy Policy

We may update this Policy periodically.
When we do, we will post the revised version with an updated “Last Updated” date.

Continued use of the Platform indicates acceptance of these changes.

14. Contact Information

For questions about this Privacy Policy or how your information is handled, contact:

Privacy Officer
Michael Matthew / SAFETY.INC
Email: [email protected]