Ohsw Administrator

Company Bio

Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka.

Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada.

Job Summary

The Occupational Health, Safety and Wellness Administrative Assistant will provide support to the OHSW team and is responsible for ensuring OHSW programs run efficiently and effectively. This role is responsible for the overall efficiencies of the department including the Staff Wellness Centre. The incumbent will be responsible for the scheduling and coordination of all Occupational Health, Safety and Wellness training programs.

Reporting to the Manager of Occupational Health, Safety and Wellness, the administrative assistant will function with a high degree of organization, attention to detail and effective prioritization while working in a dynamic team setting.

Skills & Abilities

• Relevant junior entry level experience in office administration
• Proficiency and literacy with computer skills, including knowledge and use of Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Excellent organization and time management skills with an ability to effectively manage complex tasks simultaneously.
• Proficient minute taker with an ability to prepare high quality concise minutes.
• Professional and customer service oriented with an ability to work with individuals across all levels of the organization.
• Self-directed, detail oriented, dependable and resourceful.
• Ability to perform the essential duties of the job.

Closing Statement

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.

Primary Responsibilities

• To regularly discuss with the Health & Safety Manager, current priorities in order to ensure the efficient and smooth administration of the health & safety team.
• Completes a variety of confidential and time sensitive administrative duties which includes the maintenance of Parklane Systems, data entry, updating spreadsheets and scheduling.
• Supports the onboarding of new staff in the Department including the arranging for the required resources, logins and equipment.
• Performs various general office duties including but not limited to processing staff medical receipts to Plexxus for reimbursement, scanning documents to the appropriate file, ordering supplies and utilize Microsoft Bookings to support a variety of programs within the department and their needs. (i.e. N95 program)
• Performs other duties as assigned.