Administrative Assistant / Health & Safety Coordinator to the Operations Manager

Job Listing: Administrative Assistant / Health & Safety Coordinator to the Operations Manager

Employment Type: Full-Time

Schedule: Monday-Thursday

Compensation: Hourly rate (to be discussed)

Position Overview

We are looking for a highly organized and proactive individual to support our operations Manager in a dual role: Administrative Assistant and Health & Safety Coordinator. The ideal candidate will have experience in the construction industry, strong QuickBooks skills, and hands-on understanding of Health & Safety requirements, especially in relation to maintaining our COR Certification.

This position is key to ensuring smooth office operations while helping uphold our safety standards and compliance.

Key Responsibilities

Administrative Duties

Provide daily administrative support to the Operations Manager

Data Entry into QuickBooks

General office duties as required

Health & Safety Coordinator Duties

Assist in the maintenance and ongoing compliance of our COR Certification

Update, track, and organize all Health & Safety documentation

Maintain and work with the operations manager regarding Health and Safety

Monitor and record employee training, certifications, - (subcontractors as well)

Assist with audits, internal reviews, and preparation for COR external audits

Help ensure all construction sites remain compliant with safety standards and regulations

Qualifications

Previous administrative experience

Experience in the construction industry (preferred)

QuickBooks proficiency

Experience or strong knowledge in Health & Safety coordination

Familiarity with COR Certification requirements is a strong asset

Strong organizational and time-management skills

Excellent attention to detail and ability to handle sensitive information

Clear communication skills (written and verbal)

Proficiency with Microsoft Office

Ability to work independently and prioritize tasks effectively

Benefits

Competitive hourly wage (to be discussed during interview)

Monday-Thursday work week

Supportive team environment

Opportunities for growth in construction operations and Health & Safety leadership